Council members introduced themselves. Celeste Rose starts her appointment as Vice Chancellor-University Relations on July 1.

Council Chair Laub commented that the department chairs and MSOs/PSAs are the one who are in touch with what's happening on campus. Council member Judith Ryan is an MSO in Mathematics.

Chair Laub reviewed the Charge to the Council. There were no questions or comments about the Charge by members of the Council.

Chair Laub noted that there is no representation from the Office of Research on the Council.

Action: Chair Laub to contact Kevin Smith regarding Office of Research representation and report back to the Council.

A rep from the Network 21 Budget & Policy (B&P) Oversight Committee needs to be chosen. A new committee was to be appointed to replace the Network 21 B&P Oversight Committee. The Committee's term has been extended for six months since it takes a while to come up to speed on buildout issues. It is recommended that Council member Janet Hamilton who also serves as a member of the Network 21 B&P Oversight Committee be the representative.

Action: Janet Hamilton will be the Network 21 B&P Oversight rep.

Regarding the issue of student representation on the council it is suggested that Carol Wall and Paula King be the liaison reps.

Someone to represent the Facilities Inventory System should be on the Council.

Chair Laub asked Paula King to provide information for Council members.

Paula informed the Council that the AC4 had its first meeting last week (Monday, June 15).

Action: Gilda to forward copies of the AC4 minutes to the Council.

In addition, the Joint Campus Committee on Information Technology (JCCIT) is going out of business. The two councils will take over. JCCIT's annual report includes recommendations that need to be reviewed by both Councils.

Action: Gilda to distribute copies of the report once it's finalized.

Provost and EVC Grey charged IT to update the campus administrative systems plan (Policy & Procedure #200-45). Vice Chancellors were asked to appoint designees to represent them. That's why Debbie Lauriano is here. She is the one who has been doing all the work to provide a draft by June 30 to P&EVC Grey. The Council will be asked to review the draft document.

Action: Distribute copies of the background charge letter and P&EVC Grey's response to Council members.

Mary Jo Anderson went through the handout of the Draft Rec: Initial Review of Campus Information Technology Status and Issues, and Direction Setting Process. It will be important for the Council to consider the pros and cons to solutions for these kinds of project. Standards need to be developed to consider all aspects of a project.

The distributed graphic is for folks to get a general idea. It is not intended to be all incumbent. Other applications will be listed in the inventory document.

Regarding the source of budgeting for administrative computing, there is a pool of funds available to the campus. A process needs to be defined with a fairly clear vision of what system is in the pipeline. It needs to be understood that there are unexpected things that come up and some items are hard to predict. The Council needs to provide advice about priorities for academic computing.

The work of the Data Administration group needs to be integrated to the work of this Council. The Data Admin Group is not just a data warehouse, it is thinking about processes, identifying what people need, what seems appropriate, how the information will be collected. Think of the Data Admin group as pre-work for this Council, but now it can shift to being a workgroup for the Council.

It will be of interest for this group to hear Deborah Urban describe her experience with the Alumni System and some of the issues that come up. Another experience is that with the DaFIS project and the issues related to the budget. Look at those projects to help us see what we are trying to address.

Action: Add Deborah Urban to a future agenda.

An Options Finder Demonstration will be held on Wednesday, June 24, at 1 pm, in the Founders' Board room. This is an audience polling system which tallies responses instantly and shows them on screen. You can do all sorts of polls with it, even at the spur of the moment. It allows anonymous input from 25 people per session with hot buttons for answers. You need a facilitator, a technical person, lap top and screen. It is supposed to be easy to run in Windows environment as of 7/1/98. Their web site is http://www.optionfinder.com. Office of Administration will share the findings with this group and anyone who is interested.

Regarding technical staff for the campus, we need to talk about what the campus can do to recruit and retain staff including keeping up-to-date on technical issues. The payscale has been changed for technical staff. Some people are reluctant to bring staff at higher salaries and create gaps with existent staff. Another issue is that we have to find a way to assure the same kind of ongoing training as when they are working in the private sector. The training issue is a matter of how Deans and Vice Chancellors choose to use those funds. It's a matter of reeducating the campus. A change in culture and the attitude in the organization needs to happen to provide such benefits as flex hours and an office at home. Providing the tools and equipment to allow to work from home are perks that database administrators tend to like. Another perk is profit sharing which is an issue where the private sector has more control. At a public entity your contribution to the good of the institution is seen as the higher value.

One of the recommendations on the JCCIT Annual Report is having a telecommuting policy. The issue of remote access and who pays for connectivity and fees for connection from home. There is no clear communication about that. There is a Recommended Solution on modem use.

The Council will be asked for input regarding recruitment for the Associate Vice Chancellor-Information Technology. A joint meeting of both councils and the Five Year Administrative Review Committee will be scheduled to have a discussion and provide feedback.

Action: Distribute copies of the 1990 Associate Vice Chancellor-Information Technology position description to ADC3 Council members.

The Council will use subcommittees which will be set once we have a better idea of the action items.

Chair Laub asked for volunteers to represent ADC3 on the Academic Computing Coordinating Council. The rep will provide cross over for the benefit of both councils.

Action: Mary Jo Anderson to attend first few meetings of AC4.

Acronyms have been chosen for the two Councils. The Administrative Computing Coordinating Council will be ADC3. AC4 will identify the Academic Computing Coordinating Council.

The Council will have monthly meetings. Subcommittees will have an independent schedule. The next meeting will be in August. It seems that Tuesdays are good days for most Council members to meet. A location will be chosen between 203 Mrak, 3201 Hart Hall, or Engineering Unit II.

Action: Gilda to schedule the next meeting and communicate the information to the Council.

Gilda to distribute copies of the Logistics Summary listing who will provide staff support to the Councils, email addresses, and other logistics.

The AC4 plans to meet the third Monday of month. Meeting times may need to be adjusted once the quarter begins.