1. Announcements

2. Status of IT Recruitments and Oracle Contract Negotiations

3. Pending Items for Future Consideration

4. New Business Architecture Report

5. Report on Negotiations with Charter Communications on Fiber Network between UC Davis and UC Davis Medical Center

6. Report on the Pricewaterhouse Coopers Audit Handout

7. Library Proxy Server, Project Update

8. Report on negotiations with PacBell on Modem Outsourcing Proposal

Absent: Mary Jo Anderson, Ian Blake, Earlene Ford, Bob Franks, and Maggie Overbaugh.

Excused: John Bruno, Michele Fulton, and Richard Plant.

Staff to the Council: Randy Moory and Donna Olsen (for Ian Blake).

Guests: Dan Dorough, Doug Hartline, Deborah Lauriano, and Sandra Stewart.

1. Announcements

   No announcements were made.

    
   

2. Status of IT Recruitments and Oracle Contract Negotiations

   Lana Moffitt announced the status of IT recruitment efforts. Lana reported that most of the IT recruitment efforts were nearing completion. The faculty director for the Instructional Technology and Digital Media Center (ITDMC) was Harry Matthews. Dave Shelby accepted appointment as the Chief Operations Officer. The selected candidate for the Security Coordinator position was currently in background check. A new support manager for audiovisual was hired.

   Council asked about the vacancy for the Associate Director for the ITDMC. Lana reported that the position was still vacant but applications were being considered.

   Lana reported that the Oracle contract was signed and in force as a systemwide agreement. IT was sending letters to each Oracle system user on the Davis campus with information about the number of power units allocated to them and the number used.

    
   

3. Pending Items for Future Consideration

   Dean Laub stated that this item was to give Council members an early opportunity to identify issues that would be coming before the Council.

   Randy Moory reported that online (web) payment systems would come before the Council at either the next meeting or the following meeting. The council would be asked to consider appropriate architectures for web payment systems, the role of central IT, and the role of the departments.

   Janet Hamilton identified the DaFIS DOCS system as something that the Council should consider soon. A committee is being revitalized to address changes.

    
   

4. New Business Architecture Report

   Janet Hamilton distributed copies of "A New Business Architecture for the University of California." Janet reported on the report and its findings. Significant recommendations from the report are the need for integration of administrative systems and the emphasis on the business portal. Janet reported that the highest priority is e-commerce, especially moving procurement to the Internet. Irvine is leading the e-commerce effort.

   Janet requested the Council to become the sponsor of the New Business Architecture and to move forward with a strategy proposal for the campus. The Council would report its strategy recommendation to the Vice Chancellors, Executive Vice Chancellor, and Chancellor.

   Council asked for further elaboration on how the e-commerce initiative would save money. Council members remarked that cost savings would not be to the system providers but to those who use services provided by the system, such as contracts and grants. Janet responded that cost savings would be lower transaction and staff training costs as administrative system integration occurred.

   Janet commented that the new business architecture is moving the university out of the "stovepipe" approach for administrative systems. Council commented that the new approach extended beyond the campus and to the entire university.

   Action Item: Chair Laub asked council members to read the New Business Architecture report and bring the report for further consideration at the September 11 AdC3 meeting.

    
   

5. Report on Negotiations with Charter Communications on Fiber Network between UC Davis and UC Davis Medical Center

   Doug Hartline reported the completion of the Charter Communications and UC Davis agreement to exchange right-of-way on campus for fiber between UC Davis and Sacramento. The agreement provides eight strands of fiber to Sacramento for use by the campus. UCDMC will provide the fiber from the downtown Sacramento connection site to the medical center. We continue to negotiate for a connection site in downtown Sacramento and for fiber connection between the site and 770 "L" Street. The 770 "L" Street site provides connection to other carrier's fiber optic networks. Other negotiations are proceeding for access to a conduit beneath the Sacramento River.

   Council asked why we had to go beneath the Sacramento River and not over it. Doug responded that the cable bundles were too large to do overhead spanning of the River.

   Council asked questions about the Napster network bandwidth utilization and whether the copyright infringement issue affected the Davis campus. Doug responded that they addressed the bandwidth utilization by reconfiguring the backbone to allow the network staff to reduce the RESNET connection to the Internet. The copyright issue never was a problem because we were adequately addressing complaints. Council commented that these issues will grow as digital video usage grows.

    
   

6. Report on the Pricewaterhouse Coopers Audit Handout

   Debbie Lauriano reported that Pricewaterhouse Coopers audit. Davis received draft comments from the auditors regarding information systems. A draft response is planned for an August 18 completion. Debbie reported that the main points of the audit are: Change management procedures, Business Continuity Resumption and Disaster Recovery Planning, DaFIS change backlog, shared user ids and passwords in DaFIS, implementation of IS-3, physical security at the data center, and reporting of performance measures.

   Council commented that there were no material risks identified in the findings.

    
   

7. Library Proxy Server, Project Update

   Dan Dorough reported on his meetings with the library regarding the use of the proxy server to allow off campus affiliates to use library materials. Dan said he is continuing the evaluation to determine the needs of the library and to improve his understanding of their systems.

   Council asked whether the proxy server would affect the current access through the modem pool. Dan responded that the proxy server would not affect access to the campus network using the modem pool. Dan will return to next Council meeting to report progress on the proxy server project.

    
   

8. Report on negotiations with PacBell on Modem Outsourcing Proposal

   Doug Hartline presented the status of negotiations with PacBell. Doug reported that the workgroup had identified negotiation points to address with PacBell. The current effort will only address the replacement of the campus modem pool. Migration to DSL is not possible due to the cost to the campus, the inability to charge individual customers for the service, and policy constraints. Currently the workgroup is proceeding with the outsourcing proposal. Doug reported cost savings, greater service area with local dialing capability, and quicker response to upgrades as benefits with the PacBell proposal.

   Council asked several questions about the proposal. Council asked about the length of the contract with PacBell. Doug responded the length was month to month. The campus will use the State of California CalNet contract if possible allowing the University to agree to no fixed term. Council asked whether the service levels would be equal to those that exist now. The answer was yes.

   Council raised the issue of cost recovery for greater Internet access provided by the campus. Doug responded that another committee is charged with performing this assessment. Existing models for charging for network access are failing as the technology changes people's behavior patterns when accessing telecommunication services.